Translator, Localization & Interpreter Per-Word Invoice PDF Studio
Translating EN↔ZH/ES/JA/DE legal contracts, CAT-tool Trados/MemoQ fuzzy-match grids, audiovisual subtitles, or 2-hour minimum conference/court interpreting? Compute exact source-word decimals (e.g., 6,420 words × $0.14) and switch between English and Bilingual PDF headers!
🔒 100% Client-Side Browser Privacy · Supports Per-Word (
0.14), Per-Audio-Minute, CAT TM Match Tiers & Bilingual Headers中文提示：专为自由译员、本地化专家、字幕译者及同传/交传/法庭医疗口译员打造！精准计算按源语言字数单价（如
6420 词 × $0.14）、Trados 模糊匹配阶梯单价与口译 2 小时起步费，支持 USD/EUR/JPY/CNY 七大币种与中英双语票面。Standard Translation & Interpreting Rate Line-Item Examples
| Language Pair & CAT Tier / Service | Qty (Words / Hrs) | Unit Rate | Line Total |
|---|---|---|---|
| EN→ZH Technical Manual — New / No-Match Source Words | 6,420 | $0.14 / wd | $898.80 |
| CAT Tool 75%–94% Fuzzy Match Words (50% Weighted Rate) | 2,180 | $0.07 / wd | $152.60 |
| Certified USCIS Birth/Marriage Certificate Translation + Signed Affidavit | 2 Docs | $65.00 | $130.00 |
| Remote Simultaneous Interpreting (Zoom Medical Advisory — 2-Hr Min) | 2.0 Hrs | $145.00 | $290.00 |
LSP Agency Payment Terms, Rush Minimums & Interpreter Cancellation Rules
- LSP Agency vs. Direct Client Terms: Direct clients 'Net 14 Days' · Language Service Providers (LSPs) 'Net 30 Days — Reference PO #'.
- Minimum Project Fee: Establish a $65–$95 minimum fee for micro-jobs under 400 words so administrative overhead never loses money.
- Interpreting Cancellation Clause: '2-hour half-day / 4-hour full-day minimum; cancellations <24–48 hrs prior to assignment billed at 100%.'
- Translator Tax Write-Offs: SDL Trados / MemoQ licenses, ATA membership & certification exam fees, glossaries, headset/booth gear, and Wise currency conversion fees.
Create Accurate CAT-Grid & Interpreting Invoices in Seconds
- Launch the Translator Invoice Studio above — pick English-only (
EN) or Dual-Language (EN + 中文) labels from the PDF Labels dropdown. - Include the LSP's Purchase Order #, Language Pair, and CAT word-count analysis log in your line items (entering
6420×0.14calculates$898.80automatically). - Select USD, EUR, GBP, JPY, CAD, AUD, or CNY to bill agencies in Tokyo, Berlin, London, Singapore, or New York in their native currency!
- Export as a tiny, crystal-clear vector PDF with native CJK/Unicode font support.
Avoid Multi-Currency & Fuzzy-Match Billing Errors
- Letting agencies round weighted word counts down arbitrarily: Breaking New Words, 75–94% Fuzzy, and 95–99% Repetitions onto explicit lines prevents disputes.
- Omitting PO numbers on large LSP portals: Language agencies batch-pay strictly by PO # — put the PO # right in Document # or Client Details.
Frequently Asked Questions
Does the rate field handle small per-word decimals like $0.12 or €0.09?
Yes! Enter any decimal per-word rate (0.12, 0.085, 0.14) multiplied by exact word counts (6420) with accurate two-decimal rounding (and zero-decimal integer rounding when JPY ¥ is selected!).
Can I switch off the Chinese labels when billing a European or US translation agency?
Yes! Simply change the 'PDF Labels' dropdown from 'Bilingual (EN + 中文)' to 'English Only' in one click.
How should certified translators invoice USCIS document translations?
Bill per page or per certificate (e.g. 'Certified Translation of Birth Certificate + Certificate of Accuracy') rather than per word so formatting stamps/seals is compensated fairly.